Hiring a wedding planner is one of the best ways to reduce stress and stay organized as you plan your big day. But not all planners are the same, and finding someone who fits your vision, budget, and communication style requires asking the right questions upfront.
Here’s what to ask before hiring your wedding planner:
1. Are you available on our wedding date?
Start with the basics. Availability should be confirmed before anything else.
2. What planning services do you offer?
Some planners offer full-service packages, while others specialize in partial planning or day-of coordination.
3. How many weddings have you planned?
Experience matters – especially if your wedding involves unique logistics or cultural traditions.
4. Can we see examples of past weddings you’ve planned?
Photos, portfolios, or social media can give you a feel for their style and capabilities.
5. Have you worked at our venue or with our vendors before?
Familiarity with your location or vendor team can be a big plus.
6. Do you specialize in a particular style or type of wedding?
Some planners focus on luxury weddings, others on intimate or themed events. Make sure they align with your vision.
7. How involved will we be in the planning process?
Clarify expectations about communication, decision-making, and how hands-on (or hands-off) you want to be.
8. How do you handle vendor recommendations and negotiations?
Planners can help you find the right vendors and sometimes negotiate pricing on your behalf.
9. Do you handle design and decor, or just logistics?
Some planners are also designers; others work with separate creative teams. Ask how they approach visuals.
10. How often will we meet or check in?
Set expectations for how and when you’ll communicate throughout the planning process.
11. Will you be there on the wedding day?
Make sure the planner (or someone from their team) will be onsite to manage the timeline and troubleshoot.
12. How many weddings do you take on per month?
Planners with multiple clients should still be able to give your wedding the attention it deserves.
13. Do you work alone or with a team?
Weddings require coordination – especially on the day of. Ask how many people will assist.
14. What’s your pricing structure?
Some charge a flat fee, others use percentages or hourly rates. Ask what’s included.
15. What’s your cancellation or refund policy?
You’ll want to know how things are handled if plans change.
16. What sets you apart from other planners?
Let them share what makes their approach different and why they’re a good fit for your day.
Final Thoughts
Your wedding planner will be your go-to expert, problem-solver, and stress-reducer. The right person will make the entire process feel smoother and more enjoyable. Don’t just go with the first name you find. Take time to ask these questions and make sure the partnership feels right from the start.
