Choosing the right wedding caterer can make a huge difference in your guest experience – and your peace of mind. With so many details to juggle, knowing the right questions to ask can help you find a caterer who fits your budget, style, and dietary needs. Whether you’re planning a plated dinner, buffet, or food truck reception, this checklist will guide you through what to ask so you can book your caterer with confidence.
Caterer Questions Checklist
1. Availability & Logistics
- Are you available on our wedding date?
- Do you cater at our venue, or have you worked there before?
- Do you offer tastings? Is there a fee?
- What is your typical setup time and breakdown time?
2. Food & Beverage Options
- What are your most popular dishes or packages?
- Do you offer customizable menus?
- Can you accommodate dietary restrictions (vegan, gluten-free, allergies, etc.)?
- Do you offer children’s meals or vendor meals?
- Do you provide bar service or bartenders?
3. Costs & Inclusions
- What is your pricing structure? (Per person, flat rate, etc.)
- What does your quote include – staff, rentals, setup, cleanup?
- Is gratuity included, or should we plan to tip staff separately?
- Are there any extra fees we should expect?
4. Staffing & Service
- How many servers and chefs will be present at the event?
- What is the staff dress code?
- Do you provide waitstaff and bussing services?
5. Logistics & Equipment
- Do you provide tables, chairs, linens, or tableware?
- Do you need access to a kitchen or power?
- What happens if there are last-minute changes or weather issues?
6. Contract & Policies
- What is your payment schedule?
- What’s your cancellation and refund policy?
- Do you have liability insurance?
Final Thoughts
A good wedding caterer does more than serve food – they help set the tone of your celebration. By asking these key questions, you’ll be able to compare vendors fairly, avoid surprises, and ensure that your wedding meal reflects your tastes and values. Use this list as your guide to hire a caterer who truly delivers – from appetizers to last bites.
