Use this checklist during your venue tours to help you compare spaces, ask smart questions, and find the perfect fit for your big day.
General Info
- What is the venue capacity?
- Is the venue available on our preferred date?
- How many hours are included in the rental?
- Is there another event on the same day?
- Is there a getting-ready suite or dressing area?
Pricing & Inclusions
- What is the rental fee, and what’s included?
- Are there extra fees (cleaning, overtime, security)?
- What is the payment schedule?
- What is the cancellation or rescheduling policy?
Ceremony & Reception Spaces
- Is there a separate ceremony space?
- Is the space indoors, outdoors, or both?
- Is there a backup option in case of bad weather?
- Are tables, chairs, linens, or décor included?
Catering & Bar
- Do they have in-house catering?
- Can we bring in our own caterer?
- Is there a minimum spend for food or bar?
- Are tastings included?
- Is alcohol allowed? Are there bar packages?
Vendors & Entertainment
- Do we have to use preferred vendors?
- Is there a list of recommended vendors?
- Are there noise restrictions or a curfew?
- Is there a dance floor or stage area?
Logistics
- Is there on-site parking? How many cars?
- Is the venue ADA accessible?
- Are restrooms on-site and well maintained?
- Is there a space for vendor load-in/load-out?
- Is there Wi-Fi or electrical access?
Decor & Customization
- Can we move furniture or rearrange the layout?
- Are candles, confetti, or sparklers allowed?
- Are there any décor restrictions?
- When can we begin setup and cleanup?
Before You Leave
- Take photos or videos of key spaces
- Ask for a copy of the contract and pricing sheet
- Request a list of what’s included vs. add-ons
- Ask about recent weddings held at the venue
