Finding the perfect wedding caterer is a big decision—one that affects not just your menu, but your entire guest experience. From tastings to setup to dietary accommodations, knowing the right questions to ask can help you avoid stress and ensure your caterer is a great fit for your style, budget, and venue. Use this wedding catering checklist to confidently compare vendors and book the one who’s right for you.
1. Availability & Logistics
- Are you available on our wedding date?
- Have you catered at our venue before?
- Do you offer tastings, and is there a fee?
- What time will your team arrive for setup?
- How long does teardown typically take?
2. Menu Options & Dietary Needs
- What are your most popular dishes or packages?
- Can we customize the menu?
- Do you accommodate dietary restrictions (vegan, gluten-free, kosher, etc.)?
- Are children’s meals or vendor meals available?
- Do you offer bar services or bartenders?
3. Pricing & What’s Included
- What’s your pricing structure (per person, flat rate, etc.)?
- Does your quote include staff, rentals, setup, and cleanup?
- Is gratuity included, or should we tip separately?
- Are there any additional fees (travel, cake cutting, overtime, etc.)?
4. Staff & Service
- How many servers, chefs, and bartenders will be present?
- What is your team’s dress code?
- Do you offer waitstaff, bussing, and cleanup services?
5. Rentals & Equipment
- Do you provide tables, chairs, linens, glassware, or flatware?
- Do you require a kitchen or power source at the venue?
- What happens in case of last-minute changes or weather issues?
6. Contract & Policies
- What is your payment schedule?
- What’s your cancellation and refund policy?
- Do you carry liability insurance?
Final Thoughts
The right wedding caterer brings your vision to life and leaves your guests raving. With this catering checklist in hand, you’ll be able to compare vendors fairly, avoid hidden fees, and feel confident knowing every detail—from appetizers to dessert—is covered.
